A few weeks ago, we focused on smaller teams up to 30 people. This week, we are increasing the numbers with a guide for teams of 30- 100 people who want to organize offsites that break down silos without breaking the bank.
Not a fan of reading guides? Talk to a human: Book a Strategy Call with Campfire. Or take a deep dive into our Master Offsite FAQ guide.
Once your team hits 30, it’s tough for everyone actually to know each other. Engineering and sales might go a whole year without crossing paths (if you don't count emoji reactions on Slack). That’s when a team retreat becomes a necessity.
How many of your colleagues are Slack thumbnails only?
If you’ve got 15 people, you can point at a map and call it a day. But with 70 team members spread across Europe, picking a spot at random is a fast track to blowing your travel budget.
If your team is mostly remote, pause and actually map out where everyone lives. Find your true travel hub before you start shopping for venues.
If most of your team is in London and Amsterdam, booking a bargain hotel in rural southern Italy might sound delightful, but that means flights and a bonus 4-hour bus ride through the country roads, which will eat your agenda, budget, and energy. Trust us, no one wants to spend Day 1 on a bus.
Try to stick within an hour of a major airport. Your team (and your sanity) will thank you.
The dread of seeing a bus on the tarmac when you get off the flight.
With 60 people, you will definitely be too big for a large villa, but in a 300-room resort, you’ll get lost in the crowd. In true Goldilocks fashion, go for boutique hotels or country estates of 40 to 80 bedrooms that are just right for you to take over.
That lets you set the vibe, brand the lounge, play your playlist, run workshops on the lawn, and talk strategy at dinner without randoms eavesdropping.
The magic can get lost in a crowd
As soon as you book more than 50 rooms, contracts become more complex. Without an attrition allowance, if you ever have people drop out, you’ll end up having to pay for everyone's room no matter what. Ask for a 10% to 15% attrition allowance early in the contract so you can do a headcount 30 days out and update your room count without fees.
Stranger things have happened.
Put 70 people in a room for three days, and chances are you’ll end up hearing from the same five voices while the rest quietly scroll.
Make sure to mix it up. Alternate quick all-hands with small, cross-team breakout groups. Another good tip is to start with a 30-minute big-picture update. Then split everyone into tables of 6 to 8, mixing engineers, marketers, sales, and design. Give them a real problem to solve together.
Send these questions to your hotel manager before you sign to avoid any hidden fees:
Regretting volunteering to set up the sound system yet?
From hotel contracts to breakout sessions, Campfire handles all the moving parts for your 30–100-person retreat. You get to focus on the good stuff.
👉 Let’s talk about your next retreat or if you are not ready to chat yet, you can start by reading our Master FAQ Guide.
From practical insider warnings to new secret locations, get our monthly, genuinely spam-free newsletter.
Subscribe now
%20(1).jpeg)
State of Large-Scale Corporate Retreats: Why AI Fails at Group Complexity
Read more
